Questions by Pradeep Menon of Cochin Bikers Club.

Hi Divya,

We have some concerns which we would like to raise. Grateful if you could help to address the same.

Also it woudl be grateful if you could help to create a google doc excel to submit /raise concerns question as the tracking of concerns ,resolution would be beneficial for randonneuring in India.

1. On the software development side, many of the clubs has volunteers who would be able to help with the knowledge. We could also look at reusing the software assets created by clubs by transferring ownership to AIR. Any outside vendor(company) will cost huge amount of money for building a reliable software system. We also need to see a scalable system which can scale upto size.

2. Tool -IF ACP has already developed a tool, can we use the same tool.That would save a huge cost and synchronisations. Also it would be in direct format of Audax Club files.We could even ask for a dedicated login with an approver probably a monthly approval from AIR. This will also avoid duplication of task and future cost to stay in sync with ACP systems. Since ACP collects the fee for homologation ,we could use their system for better efficiency.

3. Fee Part.- We would like to have some clarity. Because clubs cannot raise any funds for brevet on account of support. For events approval from Government authorities we do have to engage staff.sometimes we get support from passionate officials.In Kerala every brevet ,we need to get approvals from Police(Rural SP of Police, City commissioners) , District Authorities applicable based on the geographic jurisdiction of the ride.

We take the personal money for route recce and all other admin activities.The brevet fee collect for event most of the time at the most falls deficit to cover the cost of staging the event.

4. For the Insurance part, we would like to have more clarity on how this benefit is going to be extended. This is vital as any ambiguity on this area will deprive the riders of insurance benefits.

We would like to know the coverage benefits, coverage costs, terms and conditions applicable for the insurance and exclusions if any.

Also we have a suggestion to have the same on an online platform in order to leverage the cost benefit to riders.

5. Annual Rider Membership Fee , Temporary Rider Fee

The regional clubs already allocate permanent rider numbers at zero cost. So the amount of 5-600 in addition to the brevet fee. Also a one off rider fee of 150-200.
Also there will be a cap on brevet fees.In short a club has a cost to AIR of about 300 INR solely for event for riders. And in practise most of the time there will be a considerable number of new riders.
In short riders will face additional burden of 700 rupees and any other cost the local club adds.
We have the feedbacks from the riders participated in brevets in Kochi. Fort the registration fee of 400-500 itself we do have critical complaints of expensive fees,inspite of all the benefits extended t the riders.
In Kerala, its difficult or impossible to run event based on the facebook club address.Hence we do have additional costs to cover the annual registrar charges, Auditor charges and other legal levies.

6. What would be the benefit for the rider for paying the AIR annual member ship fees. Already AIR is charging BRM fees from local clubs. Also local clubs incur cost for mentoring new riders and events.

7. We registered the club primarily for smooth conducting of events and has no other revenue streams. Brevet is conducted with the support of volunteers

Also in south india, a recent incident in forest has prompted authorities to give permissions only for registered entities.
The new regulations would create a considerable amount of monetary burden on clubs,especially those associated with brms only.

8. We would suggest revisiting the policy of mandatory AIR membership /temporary rider fee for participating in brevet. We suggest this call to be taken only after a response from riders. This will also impact the growth of randonneuring. Since the economics of amount varies based on the rider profile, geographies.

9. There are states in India without emergency ambulance services. In such states, the organizers do extend on humanitarian grounds medical,ambulance facility to reach nearest hospital incase of emergency. All these are additional costs which needs to be funded by clubs.

10. Please advise how the clubs will generate the revenue to pay to AIR since there is a cap on brm fee, AIR annual levies,no support, no branding. This would be crucial for clubs conducting only BRMs. The local organisers do spend their time,money and effort to make each brm successfull. Practically there are limitations on conducting another set of events to raise funds for covering the AIR fees for local clubs. Any sponsorship for the club by any organizaiton will be primarily given on the basis of branding on events like a supporter, preferred partner etc.

11. We would like to mention the inconsistency on the support policy. Clubs are not supposed to raise any funds, but run event on non-profit basis. At the same time there are annual financial commitments to AIR for the club and additionally for the riders who participate in brm.

Clubs are non-revenue earning entities and created by association of enthusiastic cyclists.
If clubs raise any kind of funds, the contributor do expect a visibility in the events, as for them it’s a money outgo which need to be accounted and justified. There are ground level issues, constraints in conducting events primarily for visibility.

12. Also we would like to know how the local clubs connects with the rights of AIR. Considering the local clubs as registered entity, the annual fee to AIR need to be accounted under the business relationship. Since AIR is going to be a non-profit company, there will be additional liabilities arise from that and eventually clubs has to contribute for that.

13. Whether the affiliating clubs financial contribution (money collected as fees, establishment cost) would make them as shareholders, with or without voting rights.

Regards,
Pradeep

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